Recognising: Bayram Musayev, pexels.com/@bayfilm9/ Responsible, privacy-first AI for awards management Optional, secure, and built to help you work smarter, faster and more fairly, AI tools introduce meaningful and easy to access AI capabilities into Award Force, without exposing your awards data to third parties. Award Force features Build Getting started Program configuration Data import Entry form builder Usage limits Multilingual Pricing rules + discounts Online payment Review Flow Streaming video Packing slips Manage AI tools Entry management Multi-chapter Role management Report and export Program archiving Plagiarism detection Manage duplicates Content management Moderation Communicate Sandbox account Judge Judging modes Qualifying Top pick Voting software VIP judging Panel management Results management Judging feedback Entrant experience Submission experience Entry collaboration Registration options File types and attachments Accessibility Error prevention Promote Branding Sponsor visibility Galleries Social sharing Secure Data residency Integrate DocuSign Eventbrite Google Forms Google Sheets Hubspot Mailchimp Microsoft Dynamics Salesforce WordPress Xero Zoom Make Zapier Integration marketplace Optional AI tools Where AI tools make the difference Award Force AI tools use generative large language models running entirely within Award Force’s virtual private cloud (VPC). Data never leaves the Award Force environment, ensuring complete privacy, compliance and performance at scale. Private and secure All AI operations happen securely within Award Force’s virtual private cloud (VPC), ensuring no data ever leaves our environment or reaches model providers. Optional by design AI tools are entirely opt-in. You choose when and how to use them. Data is never sent to any AI models without your explicit consent. No data is ever sent to LLM vendors. Securely accessed, easily used Designed for secure ease of use, regardless of technical expertise. Easy to configure, manage and trust. Safely and easily interact with AI tools behind Award Force’s robust security infrastructure. You’re in control Choose the models you trust. Award Force AI tools support multiple large language models, including Mistral, Claude and more. Efficiency, scaled Save time across hundreds or thousands of entries. Automate repetitive requests, evaluations, feedback tasks and more, freeing your team to focus on meaningful award decisions. Smarter decisions, streamlined Support decision-making at scale, before and beyond judging. AI tools can assist with a wide range of micro-decisions associated with managing entries and awards. Effortless entrant feedback Provide personalised, contextual feedback to every entrant, even in high-volume programs, without adding to your workload. Fair and consistent, across entries Apply consistent logic across entries, reducing human bias and improving equity. AI fields Surface insights with AI fields Program managers can pose natural-language questions and receive immediate, context-specific insights directly within Award Force. Configuration is simple: add an AI field to your form, define a prompt and specify how it will be used to summarise entries, generate feedback or perform more sophisticated checks. Step 1 Add an AI field Add an AI field to your entry form to generate insights from entry and judging data. Step 2 Define your promt Write a prompt to tell the AI what to analyse or summarise from the entry. Step 3 Set field behaviour As with other field types, configure category visibility, entrant access, conditional logic, and more. AI-powered entry insights Whether you’re reviewing entries, preparing results or crafting winner commendations, this special field type gives you clear, accurate summaries and insights across all entries automatically, or one by one if you prefer. All while keeping your data secure and your judging process fair. Built into the entry form Configured directly on your entry form, Award Force AI fields provides a private, intelligent way to engage with your entry and judging data, instantly surfacing what matters most in each entry, without compromising fairness or security. AI fields prompts Use prompts to power AI insights The AI field gives you a reliable, scalable way to support decision-making, based on the content that the entrant or judges have provided. Get started quickly with these example prompts —just click the icon to copy the prompt: Summarise how effectively this entry demonstrates excellence in its category. Create a concise overview that captures the spirit of this entry, what makes it stand out, and why it was submitted for recognition. Extract all metrics or evidence provided to support the entry. Generate a short, three-section overview titled: About the entry, judging feedback and key highlights. Use the entire entry as the basis, but don’t include any identifiable information in your reply. Highlight the main reasons judges felt this entry should or should not win. List the strengths and weaknesses as highlighted by the judges. If you were preparing this entry for resubmission next year, what would you improve? See more prompts Take a tour of the AI field feature See how the AI field type works in the product tour below. Step-by-step walkthrough Pricing Clear pricing, simple usage The AI field type is included for all accounts, with usage measured through credits. You only pay for what you use. Each account begins with $10 (USD) in free credit, making it easy to trial the feature and scale confidently. For full details on usage, credit rates and cost planning, read more about it in our Help Centre article. Pricing Clear pricing, simple usage The AI field type is included for all accounts, with usage measured through credits. You only pay for what you use. Each account begins with $10 (USD) in free credit, making it easy to trial the feature and scale confidently. For full details on usage, credit rates and cost planning, read more about it in our Help Centre article. Frequently asked questions What are AI tools in Award Force? : ; Award Force’s AI tools are a set of responsible, privacy-first AI capabilities built directly into Award Force. They help awards program managers work smarter, faster and more fairly, without exposing your data to external AI systems. Is my awards data shared with AI companies? : ; No. Your data never leaves Award Force’s secure environment. Every AI feature runs inside our virtual private cloud (VPC), meaning entries, judging outcomes and any other related outputs are processed privately, without being sent to any AI agents. Which large language models (LLMs) power Award Force's AI tools? : ; You can choose from a selection of supported models. Current supported models include Mistral, Claude and DeepSeek (DeepSeek is available only for US-based clients), with more on the way. All models operate securely within our environment and adhere to our privacy and compliance standards. How does the pre-paid credit system work? : ; Award Force’s AI tools use a pre-paid credit system. You purchase credits in advance and usage draws from your balance as you go. Every account includes $10 USD in free credits to try the tools before committing further. AI usage is measured in two parts: Input credits — the text you send to the AI (such as prompts or data context); and Output credits — the text the AI generates in response. Both types contribute to your total credit usage. What are AI fields? : ; AI fields are an optional field type you can add to your entry form. The field enables you and your team to ask natural language questions of each application (or in bulk), to quickly generate summaries, help compare entries, draft feedback and much more, all within the privacy of your own Award Force account. Are AI tools safe for sensitive or high-profile awards data? : ; Yes. We built these tools with sensitive contexts in mind. All processing takes place in Award Force’s virtual private cloud (VPC), compliant with our internal data protection framework. Your data is never used for model training or shared with external parties. How can I try the AI tools? : ; A program manager will first need to enable AI tools on the account. Once enabled, you can start using AI fields straight away, and your free credit is automatically applied. Account owners will receive a notification when the tool is enabled. They will also receive periodic email notifications advising usage and outstanding credit balance. What can I do with AI tools? : ; You can ask natural language questions to prompt the AI tools to help compile feedback, look for anomalies, surface information and so much more. See prompt examples you can use here. Take your next step with confidence See Award Force in action See how Award Force works for entrants, judges and program managers. View demo videos Need a conversation? Need to discuss your options or get a demonstration? Our friendly consultants can help. Speak to a consultant Get started now Ready to get started? No time to waste. Let’s get your program up and running. Sign up online